BS ISO 21001-2018

BSI Standards Publication WB11885_BSI_StandardCovs_2013_AW.indd 1 15/05/2013 15:06 Educational organizations — Management systems for educational organizations — Requirements with guidance for use BS ISO 21001:2018National foreword This British Standard is the UK implementation of ISO 21001:2018. The UK participation in its preparation was entrusted to Technical Committee IST/43, Information technology for learning, education and training. A list of organizations represented on this committee can be obtained on request to its secretary. This publication does not purport to include all the necessary provisions of a contract. Users are responsible for its correct application. © The British Standards Institution 2018 Published by BSI Standards Limited 2018 ISBN 978 0 580 93998 3 ICS 03.100.70; 03.180 Compliance with a British Standard cannot confer immunity from legal obligations. This British Standard was published under the authority of the Standards Policy and Strategy Committee on 31 May 2018. Amendments/corrigenda issued since publication Date Text affected BRITISH STANDARD BS ISO 21001:2018© ISO 2018 Educational organizations — Management systems for educational organizations — Requirements with guidance for use Organismes d éducation/formation — Systèmes de management des organismes d éducation/formation — Exigences et recommandations pour leur application INTERNATIONAL STANDARD ISO 21001 First edition 2018-05-01 Reference number ISO 21001:2018(E) BS ISO 21001:2018 ISO 21001:2018(E)ii © ISO 2018 – All rights reserved COPYRIGHT PROTECTED DOCUMENT © ISO 2018, Published in Switzerland All rights reserved. Unless otherwise specified, no part of this publication may be reproduced or utilized otherwise in any form or by any means, electronic or mechanical, including photocopying, or posting on the internet or an intranet, without prior written permission. Permission can be requested from either ISO at the address below or ISO’s member body in the country of the requester. ISO copyright office Ch. de Blandonnet 8 • CP 401 CH-1214 Vernier, Geneva, Switzerland Tel. +41 22 749 01 11 Fax +41 22 749 09 47 copyright@iso.org www.iso.org BS ISO 21001:2018 ISO 21001:2018Foreword v Introduction vi 1 Scope . 1 2 Normative references 1 3 T erms and definitions . 1 4 Context of the organization . 7 4.1 Understanding the organization and its context . 7 4.2 Understanding the needs and expectations of interested parties 7 4.3 Determining the scope of the management system for educational organizations 8 4.4 Management system for educational organizations (EOMS) 8 5 Leadership 9 5.1 Leadership and commitment . 9 5.1.1 General 9 5.1.2 Focus on learners and other beneficiaries 9 5.1.3 Additional requirements for special needs education .10 5.2 Policy 10 5.2.1 Developing the policy .10 5.2.2 Communicating the policy 10 5.3 Organizational roles, responsibilities and authorities.10 6 Planning 11 6.1 Actions to address risks and opportunities 11 6.2 Educational organization objectives and planning to achieve them .12 6.3 Planning of changes .12 7 Support 13 7.1 Resources 13 7.1.1 General.13 7.1.2 Human resources13 7.1.3 Facilities 13 7.1.4 Environment for the operation of educational processes .14 7.1.5 Monitoring and measuring resources 14 7.1.6 Organizational knowledge 15 7.2 Competence 16 7.2.1 General.16 7.2.2 Additional requirements for special needs education .16 7.3 Awareness 16 7.4 Communication .17 7.4.1 General.17 7.4.2 Communication purposes .17 7.4.3 Communication arrangements .17 7.5 Documented information 18 7.5.1 General.18 7.5.2 Creating and updating 18 7.5.3 Control of documented information 18 8 Operation 19 8.1 Operational planning and control .19 8.1.1 General.19 8.1.2 Specific operational planning and control of educational products and services .20 8.1.3 Additional requirements for special needs education .20 8.2 Requirements for the educational products and services 20 8.2.1 Determining the requirements for the educational products and services .20 © ISO 2018 – All rights reserved iii Contents Page BS ISO 21001:2018 ISO 21001:20188.2.2 Communicating the requirements for the educational products and services .21 8.2.3 Changes to requirements for the educational products and services.21 8.3 Design and development of the educational products and services .21 8.3.1 General.21 8.3.2 Design and development planning 22 8.3.3 Design and development inputs 22 8.3.4 Design and development controls .22 8.3.5 Design and development outputs 24 8.3.6 Design and development changes 24 8.4 Control of externally provided processes, products and services .24 8.4.1 General.24 8.4.2 Type and extent of control 25 8.4.3 Information for external providers .25 8.5 Delivery of the educational products and services .26 8.5.1 Control of delivery of the educational products and services .26 8.5.2 Identification and traceability .28 8.5.3 Property belonging to interested parties 29 8.5.4 Preservation 29 8.5.5 Protection and transparency of learners’ data .29 8.5.6 Control of changes in the educational products and services .29 8.6 Release of the educational products and services .29 8.7 Control of the educational nonconforming outputs 30 9 Performance evaluation 30 9.1 Monitoring, measurement, analysis and evaluation 30 9.1.1 General.30 9.1.2 Satisfaction of learners, other beneficiaries and staff 31 9.1.3 Other monitoring and measuring needs 31 9.1.4 Methods for monitoring, measurement, analysis and evaluation 32 9.1.5 Analysis and evaluation 32 9.2 Internal audit .33 9.3 Management review 33 9.3.1 General.33 9.3.2 Management review inputs .33 9.3.3 Management review outputs .34 10 Improvement .34 10.1 Nonconformity and corrective action 34 10.2 Continual improvement .35 10.3 Opportunities for improvement 35 Annex A (normative) Additional requirements for early childhood education .36 Annex B (informative) Principles for an EOMS .39 Annex C (informative) Classification of int er est ed parties in educational or g anizations .49 Annex D (informative) Guidelines for communication with interested parties 51 Annex E (informative) Processes, measures and tools in educational organizations 56 Annex F (informative) Example of mapping to regional standards .59 Annex G (informative) Health and safety considerations for educational organizations 62 Bibliography .63 iv © ISO 2018 – All rights reserved BS ISO 21001:2018 ISO 21001:2018 Foreword ISO (the International Organization for Standardization) is a worldwide federation of national standards bodies (ISO member bodies). The work of preparing International Standards is normally carried out through ISO technical committees. Each member body interested in a subject for which a technical committee has been established has the right to be represented on that committee. International organizations, governmental and non-governmental, in liaison with ISO, also take part in the work. ISO collaborates closely with the International Electrotechnical Commission (IEC) on all matters of electrotechnical standardization. The procedures used to develop this document and those intended for its further maintenance are described in the ISO/IEC Directives, Part 1. In particular the different approval criteria needed for the different types of ISO documents should be noted. This document was drafted in accordance with the editorial rules of the ISO/IEC Directives, Part 2 (see www.iso.org/directives). Attention is drawn to the possibility that some of the elements of this document may be the subject of patent rights. ISO shall not be held responsible for identifying any or all such patent rights. Details of any patent rights identified during the development of the document will be in the Introduction and/or on the ISO list of patent declarations received (see www.iso.org/patents). Any trade name used in this document is information given for the convenience of users and does not constitute an endorsement. For an explanation on the voluntary nature of standards, the meaning of ISO specific terms and expressions related to conformity assessment, as well as information about ISO s adherence to the World Trade Organization (WTO) principles in the Technical Barriers to Trade (TBT) see the following URL: www.iso.org/iso/foreword.html. This document was prepared by Project Committee PC/288, Educational organizations management systems - Requirements with guidance for use.© ISO 2018 – All rights reserved v BS ISO 21001:2018 ISO 21001:2018 Introduction 0.1 General This document provides a common management tool for organizations providing educational products and services capable of meeting learners and other beneficiaries requirements. 0.2 Relevance There is a critical and continuous need for educational organizations to evaluate the degree to which they meet the requirements of learners and other beneficiaries, as well as other relevant interested parties and to improve their ability to continue to do so. NOTE A classification of interested parties in educational organizations is provided in Annex C. Although educational organizations and learners worldwide are the main beneficiaries of this document, all interested parties will benefit from standardized management systems in educational organizations. EXAMPLE Employers who sponsor and encourage staff to participate in educational services can also benefit from this document. The potential benefits to an organization of implementing a management system for educational organizations (EOMS) based on this document are: a) better alignment of objectives and activities with policy (including mission and vision); b) enhanced social responsibility by providing inclusive and equitable quality education for all; c) more personalized learning and effective response to all learners and particularly to learners with special education needs, distance learners and lifelong learning opportunities; d) consistent processes and evaluation tools to demonstrate and increase effectiveness and efficiency; e) increased credibility of the organization; f) a means that enables educational organizations to demonstrate their commitment to effective educational management practices; g) a culture for organizational improvement; h) harmonization of regional, national, open, proprietary, and other standards within an international framework; i) widened participation of interested parties; j) stimulation of excellence and innovation. 0.3 Relationship between this document and other International Standards This document is a stand-alone management system standard, aligned with ISO 9001. It focuses on the management systems of educational organizations as well as the impact of these on learners and other relevant interested parties. This document conforms to ISO’s requirements for management system standards. These requirements include a high level structure, identical core text, and common terms with core definitions, designed to benefit users implementing multiple ISO management system standards. This document can be implemented alongside regional, national, open, proprietary and other standards or related documents. NOTE Annex F provides an example of how to implement this document alongside the European Quality Assurance Framework for Vocational Education and Training (EQAVET).vi © ISO 2018 – All rights reserved BS ISO 21001:2018 ISO 21001:2018 0.4 Principles for an EOMS This EOMS entails the following management principles: a) focus on learners and other beneficiaries; b) visionary leadership; c) engagement of people; d) process approach; e) improvement; f) evidence-based decisions; g) relationship management; h) social responsibility; i) accessibility and equity; j) ethical conduct in education; k) data security and protection. NOTE The details of these principles are analysed in Annex B. 0.5 Process approach 0.5.1 General This document promotes the adoption of a process approach when developing, implementing and improving the effectiveness of an EOMS, to enhance learner and other beneficiary satisfaction by meeting learner and other beneficiary requirements. Specific requirements considered essential to the adoption of a process approach are included in 4.4. Understanding and managing interrelated processes as a system contributes to the organization’s effectiveness and efficiency in achieving its intended results. This approach enables the organization to control the interrelationships and interdependencies among the processes of the system, so that the overall performance of the organization can be enhanced. The process approach involves the systematic definition and management of processes, and their interactions, so as to achieve the intended results in accordance with the policy, objectives and strategic plan of the organization. Management of the processes and the system as a whole can be achieved using the PDCA cycle (see 0.5.2) with an overall focus on risk-based thinking (see 0.5.3) aimed at taking advantage of opportunities and preventing undesirable results. The application of the process approach in an EOMS enables: — understanding and consistency in meeting requirements; — the consideration of processes in terms of added value; — the achievement of effective process performance; — improvement of processes based on evaluation of data and information. Figure 1 gives a schematic representation of any process and shows the interaction of its elements. The monitoring and measuring check points, which are necessary for control, are specific to each process and will vary depending on the related risks.© ISO 2018 – All rights reserved vii BS ISO 21001:2018 ISO 21001:2018 Figure 1 — Schematic representation of the elements of a single process (assessment of the educational effectiveness process) 0.5.2 Plan-Do-Check-Act cycle The Plan-Do-Check-Act (PDCA) cycle can be applied to all processes and to the EOMS as a whole. Figure 2 illustrates how Clauses 4 to 10 can be grouped in relation to the PDCA cycle.viii © ISO 2018 – All rights reserved BS ISO 21001:2018 ISO 21001:2018 NOTE Numbers in brackets refer to clauses in this document. Figure 2 — Representation of the structure of this document in the PDCA cycle The PDCA cycle can be briefly described as follows: — Plan: establish the objectives of the system and its processes, and the resources needed to deliver results in accordance with learners and other beneficiaries requirements and the organization’s policies, and identify and address risks and opportunities; — Do: implement what was planned; — Check: monitor and (where applicable) measure processes and the resulting products and services against policies, objectives, requirements and planned activities, and report the results; — Act: take actions to improve performance, as necessary. 0.5.3 Risk-based thinking Risk-based thinking is essential for achieving an effective EOMS. To conform to the requirements of this document, an organization needs to plan and implement actions to address risks a